Fingerprints and Virtual Assistants …

Fingerprints and Virtual Assistants …

… Go hand in hand


As human beings, each of us has a unique set of fingerprints. These begin to develop before we are born. Even identical twins have differing patterns of these swirls and ridges. Although present in other species, fingerprints are most notable for their use in human transactions, from solving crimes to identifying individuals to unlocking electronic devices such as smartphones.  Interestingly, the one animal cited for having prints most similar to humans is the koala. Don’t worry that your prints will be mistaken for one however, as this critter has two opposable digits (thumbs) on each forepaw.


For the seven billion humans on planet Earth, fingerprints serve to differentiate us from one another. This differentiation is applicable to virtual assistants (VAs) as well because of the uniqueness of each life experience since conception.


As a coach or small business owner in search of a virtual assistant, you may discover that it’s a not so-cut-and-dry process. But if you take the time to do your homework, your task of finding the right VA for you doesn’t have to be difficult.


As a coach or small business owner in search of a virtual assistant, you may discover that it’s a not so-cut-and-dry process. But if you take the time to do your homework, your task of finding the right VA for you doesn’t have to be difficult.



“So where do I start?”

You say you have a friend or colleague who has the best VA this side of Texas and she’s willing to fit you in? That’s fantastic as referrals can be an excellent source. In some cases though, he or she may be the best for your friend but may not be so great for you. Why? In a word: personality.


You must not simply look at the skillset of the potential VA; you need to take some time to discover the individual if you truly want to have an outstanding and long-lasting relationship. And much like fingerprints, each VAʼs personality is unique. Even assistants with similar physical skills will display varying behavioral traits. So when time comes to select a VA, care must be taken to select one with a complementary personality as well as the appropriate skillset.


And on that note, every VA has a specialty and will not possess all possible skills as no one VA knows it all. Well-trained VAs however, will have a solid basis and the capabilities of learning other skills quickly in addition to having an excellent pool of resources to recommend. Varying skills may include managing social media or your website, creating blog posts, performing bookkeeping tasks, engaging in pure research or projects, analyzing data, creating presentations, booking travel, managing events on site or virtually, communicating with current or potential clients; the list is endless.


There have been some rare cases where the VA’s personality didn’t match; instead, the VA complemented the temperament of his or her client. And although conflict isn’t usually good, in these particular instances, the VA possessed top-notch perceptual skills bringing his or her knowledge, experience and creative abilities to bear upon the issues faced in the business, despite his or her views differing from the client’s.



“OK, so what kind of personality traits should I consider?”

The following list is a good start:

    • Caring
    • Enthusiastic
    • A Great Listener
    • Insightful
    • Understanding
    • Goal or results-oriented
    • Creative
    • Knowledgeable
    • Engaging
    • Confident
    • Confidential
    • Supportive
    • Efficient
    • Interpersonal
    • Independent
    • Optimistic


Each VA will have some blend of these characteristics. You may be someone who needs a calming personality or one who has a sense of humor or dry wit.


You’ve already made the decision that you need a VA, so why not work with the perfect VA for you? Check out their websites, schedule time to speak with those who have some or most of the skills you’re looking for, then have a conversation about nothing in particular and see where it takes you. Deep down, if you listen, your gut/intuition will guide you in making the right decision.


From there, you’ll want to take the time to get to know your VA. Don’t be shy about sharing your story too. You may be pleasantly surprised to find out that she or he has the capabilities to add more value for you and your business beyond what you could ever imagine. You may find yourself saying, “I don’t know what I would ever do without her!”


“But wait!! I don’t know where to look!”

If you’re looking for short-term service for a single project or piecework, then you have the option to search Google https://www.google.com or refer to companies like Upwork (oDesk) https://www.upwork.com/ or Freelancer https://www.freelancer.ca/.


However, if you are looking for a long-term collaborative professional and rewarding relationship, here’s a great list to get you started:


AssistU – provides three options for you to choose the best VA for you whether you select from the registry yourself or seek the help of Anastacia. http://www.workwithava.com/


ACA (refer to the Directory) – Lists VAs by country allowing you to find one in your time zone. http://administrativeconsultantsassoc.com/directory/


IVAA – Here you have the option to search their directory, http://ivaa.org/directory/  or submit a Request for Proposal [RFP] http://ivaa.org/submit-rfp/


The Coaches Console (TCC) – Lists Certified VAs who specialize in working with TCC system as well as long-term services. http://coachesconsole.com/certified-vas-marketplace/.



I wish you much success and many blessings!